POLICY STATEMENT:
The University of Central Florida is governed by state and federal statutes, regulations of the Florida Board of Governors, and university regulations. The university must adopt policies and related procedures to dictate and guide the operations of the university when statutes, rules, and regulations do not provide specific guidance or do not offer procedures or implementation directives necessary for efficient university operations.

The University of Central Florida Policies and Procedures Manual is the official repository of university policies and related procedures. It may be reviewed online at http://www.policies.ucf.edu.

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POLICY STATEMENT:
New Year’s Day — January 1
Martin Luther King, Jr., birthday – third Monday in January
Memorial Day—last Monday in May
Independence Day — July 4
Labor Day — first Monday in September
Veterans Day — November 11
Thanksgiving Day — Fourth Thursday in November
The day after Thanksgiving Day — Fourth Friday in November
Christmas Day — December 25

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POLICY STATEMENT:
The University of Central Florida is committed to providing continued university benefits in support of our retired employees. To receive continued benefits, retirees must make the appropriate request and are subject to all applicable fees, laws, regulations, and university policies covering use and receipt of the benefits. The university reserves the right to amend or terminate benefits at any time.


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POLICY STATEMENT:
To prevent salary overpayments, university department personnel who are responsible for payroll must verify the accuracy of all payroll data prior to submitting and certifying the payroll to Human Resources. Failure to comply with Human Resources data submission deadlines or transmitting inaccurate data to Human Resources may result in Human Resources’ charging the department 25 percent of the amount that needs to be recovered..

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POLICY STATEMENT:
Employees who are classified as exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) are paid on a salary basis at a rate intended to compensate the employee for all hours worked during the pay period. While the salary may be subject to review and modification from time to time, the salary will be a predetermined amount that will generally not be subject to deductions based on variations in the quantity or quality of the work performed, except for deductions made in compliance with the requirements of federal, state, or local law, and consistent with any applicable collective bargaining agreement, such as for the withholding of applicable taxes and for voluntary payroll deductions. The university does not allow deductions from pay that violate the FLSA or reduce wages to less than minimum wage (unless otherwise permissible by federal, state, or local statute).

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POLICY STATEMENT:
The overall employment policy of the university supports equal opportunity and affirmative action and UCF is committed to maintaining a fair and professional work environment free of conflicts of interest. In accordance with UCF’s employment policies, the basic criteria for employee selection or promotion shall be appropriate qualifications in terms of education, experience, training, and performance, consistent with UCF’s needs. Relationships that meet the definition of relative, as set forth by this policy, shall constitute neither an advantage nor a disadvantage to the selection, promotion, salary level, or other conditions of employment.

Because the employment of any relative creates a potential or real conflict of interest, no relatives shall be employed by, transferred to, or promoted within a single unit, department, or college where a direct or indirect supervisory relationship or conflict of interest exists, or any situation which places relatives in a foreseeable conflict between the interests of the university and the interests of the relatives. UCF does not permit the appointment, transfer, or promotion of relatives within the same chain of command.

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POLICY STATEMENT:
The University of Central Florida complies with the Fair Labor Standards Act (FLSA) and applicable state laws in designating the status of employees who are eligible for overtime payments and in making overtime payments as specified in federal and state laws and related regulations. Employees who are classified as nonexempt are subject to the overtime provisions and must be paid overtime at a rate 1.5 times their hourly wage for all hours actually worked beyond 40 in the university’s work week. There are limited exceptions including an exception relating to law enforcement personnel. Potential or actual errors regarding classification or employee compensation must be reported immediately per this policy’s procedures.

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POLICY STATEMENT:
Employees designated by the university as exempt shall not receive additional compensation for performing services related to their primary employment at special events. The university expects that salaried exempt employees will perform duties as assigned without additional compensation, and such duties include work performed outside normal work hours and beyond forty hours in a work week. When possible, to accommodate the need for work performed outside normal work hours, supervisors are encouraged to use flexible work schedules.

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POLICY STATEMENT:
Anyone, including current or retired employees, students, alumni, or others, may provide volunteer services to the university, with the following restrictions:
1. The university shall not permit volunteers to engage in high-risk activities as part of their services without appropriate oversight or training;
2. Regular employees cannot be displaced or replaced in performance of their normal duties by volunteers;
3. Volunteers are not authorized to act on behalf of the university in business matters, such as purchasing, contracts, or contact with the media;
4. Departments wishing to offer a volunteer opportunity to a minor, excluding currently enrolled students, must first consult with Human Resources and ensure compliance with both federal and state labor laws regarding minors. Individuals under fourteen (14) years of age are not permitted as volunteers.
5. Current university employees may serve as volunteers in any capacity that is outside the course and scope of their paid employment with the university. Volunteer activities cannot conflict with employees’ normal duties or working hours. Non-exempt employees must receive approval from Human Resources before engaging in volunteer activities for the university. Students may serve as volunteers for the university for services that are outside of their degree requirements;
6. Foreign Nationals with an F-1 or J-1 visa may engage in volunteer service as long as duties are performed without remuneration or any other type of compensation., Individuals holding an H-1B or J-2 visa are prohibited from volunteer service, as they cannot work in any position that could be paid a salary. All volunteer activities must comply with UCF Policy 4-209 Export Control Policy; and
7. Volunteers shall be expected to perform their services in a professional manner and in accordance with the policies and procedures of the university.

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POLICY STATEMENT:
It is the policy of the University of Central Florida to respond to medical emergencies involving employees who are acting in the course and scope of employment by contacting appropriate emergency responders. Additionally, it is the policy of the university to address job-related injury or illness (whether it is emergent or non-emergent) by properly reporting such injury or illness for Workers’ Compensation purposes.

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POLICY STATEMENT:
Moving expense payments for household effects up to a total of 15,000 pounds are considered perquisites and can be made only upon prior approval by the provost or appropriate vice president. Moves in excess of 15,000 pounds must be approved in advance by the president. The approval of moving expense requests is not automatic and is granted only when it is determined that the expense is in the best interest of the university.

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POLICY STATEMENT:
The University of Central Florida is committed to maintaining a safe and non- discriminatory learning, living and working environment for all students, employees, registered student organizations, DSOs, and third-parties. Academic and professional excellence can exist only when each member of our community is assured an atmosphere of safety and mutual respect. All members of the university community are responsible for the maintenance of an environment in which people are free to learn and work without fear of discrimination, discriminatory harassment, or interpersonal violence. Discrimination diminishes individual dignity and impedes equal employment and educational opportunities.

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POLICY STATEMENT:
UCF is committed to maintaining appropriate internal controls to keep the university focused on achieving its mission and objectives, while identifying positive opportunities and avoiding negative consequences. Based on their areas of responsibility and position within the university, all employees will play a role in designing, implementing, adhering to, monitoring and revising as necessary, UCF’s portfolio of internal controls.

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POLICY STATEMENT:
As America’s partnership university, we believe in working together and with others to achieve success. While the university encourages partnerships, UCF expects all employees to refrain from engaging in any activity that creates a conflict of interest or a bias in decision-making, or that gives the appearance of a conflict or bias. Employees may not use or attempt to use their position in order to obtain special benefits or privileges for themselves or others. Employees may not solicit or accept anything of value, including a gift, loan, reward, promise of future employment, favor, or service, based on the understanding that it will influence official action or judgment.
Employees, their spouses, and children may not accept compensation, payment, or anything of value when they know or, with the exercise of reasonable care should know, that it was given to influence official action. University Compliance, Ethics, and Risk provides oversight, guidance, and reviews related to compliance with the Code of Ethics for Public Officers and Employees. Questions related to compliance with the state ethics laws or this policy should be referred to this office.

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POLICY STATEMENT:
The university is committed to identifying and protecting whistle-blowers in accordance with the Whistle-blower’s Act (Sections 112.3187-112.31895, Florida Statutes). It is the intent of the Whistle-blower’s Act to prevent agencies or independent contractors from taking retaliatory or adverse personnel action against an employee who reports violations of law which create a substantial and specific danger to the public’s health, safety, or welfare, or relate to gross waste of public funds, gross mismanagement, malfeasance, misfeasance, Medicaid fraud or abuse, or gross neglect of duty committed by an employee or agent of an agency or independent contractor.

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POLICY STATEMENT:
It is the policy of the University of Central Florida to comply with Florida's public records law and Florida’s retention schedules for public records. All documents and other written materials that are made or received pursuant to law or that are made or received in the transaction of official university business and are used to perpetuate, communicate, or formalize knowledge are public records, which, regardless of form, are open for public inspection unless the legislature has specifically exempted them from disclosure. Most documents, including email messages and text messages, created or received by University of Central Florida employees in connection with official business are public records. Unless a public record is exempt by statute from disclosure pursuant to the public records statute, it must be produced to any person upon request. Before documents are released pursuant to a public records request, any exempt documents or exempt information contained within documents must be removed.

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POLICY STATEMENT:
When a unit, college, or division of the University of Central Florida, or the University of Central Florida Board of Trustees, makes a statement of general applicability that implements, interprets, or prescribes the duties and powers of the Board of Trustees in relation to the conduct or action of constituents or the public, that statement must be prepared as a university regulation and approved by the Board of Trustees or its designee.

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POLICY STATEMENT:
To minimize legal and financial risk, the Office of the General Counsel or designee must review every contract to ensure that the terms are appropriate. Certain standard contracts that have been pre-approved by the Office of the General Counsel may be executed without further review by the Office of the General Counsel or designee.

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POLICY STATEMENT:
The University of Central Florida requires faculty, staff, and students to abide by applicable copyright law. Pursuant to United States Code, Title 17, Section 102, federal copyright law protects original works of authorship fixed in any tangible medium, which includes works of literature, music, drama, film, sculpture, visual art, architecture, and other creative media. Before others perform any of the activities protected as the owner's exclusive rights, they must obtain the owner’s permission. If a copyright owner discovers that someone has infringed his or her copyright, the owner can recover monetary damages in a court of law.

Typically, the copyright owner must provide permission for another person to exercise the copyright owner’s exclusive rights. However, copyright law limits the copyright owner's exclusive rights, allowing fair use of any work for educational, scholarly, and informational purposes. Therefore, whenever fair use applies, the law does not require the copyright owner to grant authorization in order for another person to copy or distribute the copyright owner’s work.

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POLICY STATEMENT:
The General Counsel is responsible for the provision of all legal advice, counsel, and representation for matters involving the university or matters within the official responsibilities of any officer or employee of the university. External legal counsel may be retained only through the General Counsel to protect the university’s legal interests. All contact with external counsel shall be under the auspices and at the direction of the General Counsel. The General Counsel shall review all invoices or requests for payment from external legal counsel.

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POLICY STATEMENT:
The University of Central Florida maintains an Identity Theft Prevention Program pursuant to the Federal Trade Commission's Red Flags Rule, which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003.

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POLICY STATEMENT:
The Office of the General Counsel represents the University of Central Florida Board of Trustees with regard to criminal matters involving the university. The Office of the General Counsel is the only office authorized to communicate to any prosecuting authority whether the university will press or waive criminal charges where the university is the victim of a crime.

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POLICY STATEMENT:
A valid delegation of authority from the president or other university official listed herein provides individuals with the authority to enter into contracts with external entities on behalf of the university. Individuals who enter into contracts without signature authority may subject their departments or units to fines and disciplinary action up to and including termination. Such individuals may also be personally liable under the contract.

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POLICY STATEMENT:
In order to assure compliance with and protection under applicable trademark laws, the University of Central Florida is required to exercise control over and monitor the use of its trademarks or risk losing its rights to them as its unique identifiers. All goodwill arising from uses of its trademarks accrues to the University of Central Florida. The University of Central Florida has the right to take legal action in cases of unauthorized use of its trademarks and/or its copyrighted materials. Therefore, it is the policy of the University of Central Florida to ensure the proper licensing and use of the university’s trademarks and copyrighted materials by establishing the appropriate procedures to accomplish this goal.

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POLICY STATEMENT:
The university is committed to obtaining third-party services such as those provided by external auditing firms using appropriate procedures developed by the university.
This policy is intended to balance the value of having a long term relationship with an external auditing firm while providing a mechanism for new ideas and perspective through a mandatory requirement for a new firm to be selected on a periodic basis. The contract length for external audit services should be no longer than five years. Firms may be contracted on a more frequent basis, but all firms must be selected through an applicable competitive procurement process. A firm currently providing services may be selected for one additional term, but the total engagement may not exceed ten years.

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POLICY STATEMENT:
Authorization of alcohol sponsorship and the use of UCF intellectual property by alcohol sponsors may be granted only by the vice president for communications and marketing. Sponsor promotions must comply with the requirements of this policy and UCF will have veto power over any sponsor promotion. The university will: • allow beer and wine sponsorship only. Hard liquor sponsorships are prohibited; • require responsibility messaging wherever alcohol sponsors use the UCF logo and marks; • require that UCF logos and marks shall not be of greater visual prominence than the sponsor’s mark; and • direct 15 percent of new alcohol sponsorship proceeds towards the Alcohol and Other Drug Prevention Programming Office or services/education provided by the sponsor to support campus alcohol education programs that encourage informed and responsible decisions about the use or nonuse of alcohol.

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POLICY STATEMENT:
Current state laws and regulations prohibit state employees from using state resources to participate in political campaigns or activities including lobbying and political solicitation of any kind. As individuals, UCF employees are encouraged to support candidates or issues of their choice and participate in the democratic process as a privilege of citizenship, but they must not in any way associate these activities as formal representation or endorsement by the university.

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POLICY STATEMENT:
The University of Central Florida is committed to a culture of integrity, compliance, and accountability that encourages the highest standards of ethical behavior. Members of the university community are therefore expected to conduct all university activities and business in an honest, ethical, and lawful manner. When members of the university community become aware of or have reason to suspect university activities and business are not conducted according to these expectations, UCF expects and encourages members of the university community to make good faith reports of suspected misconduct.

Because the university expects all reports of misconduct to be made in good faith, an employee who knowingly makes a false report or provides false information during an investigation may be subject to disciplinary action up to and including termination.

Retaliation against anyone who, in good faith, reports misconduct, or who participates in an investigation of misconduct, is strictly prohibited. The university will take all reasonable and necessary actions to protect members of the university community who have filed good faith reports of misconduct. Disciplinary action resulting from self-reported misconduct is not considered to be an act of retaliation.

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POLICY STATEMENT:
The university is committed to the highest standards of ethical behavior. Acts of fraudulent behavior can be costly and may erode the public’s trust and confidence in the integrity of the institution. It is the policy of the university to proactively exercise due diligence in the prevention and detection of fraud and objectively and independently investigate any misuse of university resources and any suspected acts of fraud, theft, corruption, waste, or abuse (collectively referred to as “fraud” for the remainder of this policy), and to take appropriate disciplinary or legal action.

It is the responsibility of each member of the university community to report fraud, waste, or abuse. University Audit is responsible for overseeing and investigating all allegations of defalcation, falsification, misappropriation, and other fiscal irregularities unless the Board of Trustees appoints an external party to perform the investigation. Individuals should not attempt to personally conduct investigations or interviews or discuss allegations with the individuals suspected of fraud.

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POLICY STATEMENT:
All international academic agreements must be reviewed and approved by the appropriate units and the Office of Internationalization before being submitted to the president’s office for final review and approval.

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POLICY STATEMENT:
The University of Central Florida complies with and enforces all federal statutory and regulatory requirements related to foreign nationals and their dependents, including requirements by the U.S. Internal Revenue Service, U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Department of State, U.S. Immigration and Customs Enforcement, U.S.Customs and Border Protection, U.S. Department of Labor, and the Federal Bureau of Investigation. UCF Global is charged with compliance and administration of all processes related to an individual’s status as a foreign national and has final authority on all such matters. All university departments and units must process requests and documentation related to foreign nationals through UCF Global. Failure to comply with this policy may result in a violation impacting immigration status and a foreign national’s ability to remain or return to the United States or a department or unit’s ability to employ a foreign national.

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POLICY STATEMENT:
The UCF Office of International Studies is responsible for the administration and overall management of UCF study abroad programs and must approve all study abroad programs prior to travel abroad. The Office of International Studies shall establish procedures relating to the safety and welfare of the students, faculty members, and staff members; uniform compliance with applicable laws; consistency with UCF policies and regulations; and furtherance of the UCF mission and goals.

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POLICY STATEMENT:
This policy applies to any member of the university community intending to travel to parts of countries, entire countries, or regions for which a U.S. Department of State travel warning, health related travel alert, and/or a CDC warning Level 3 has been issued and for which university funds will be used, academic credit provided, or an implied connection to the university between the traveler and reason for travel exists.

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POLICY STATEMENT:
In accordance with Regulation UCF-4.035, the University of Central Florida prohibits the unsafe or unlawful service, distribution, possession, or consumption of alcoholic beverages on campus. Members of the university community, vendors, and visitors are obligated to adhere to the requirements of state statutes, local ordinances, and university regulations and policies that regulate the service, possession, and consumption of alcoholic beverages. The university will cooperate in the enforcement of these legal requirements.

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POLICY STATEMENT:
The University of Central Florida prohibits the possession, use, or storage of weapons on property owned or controlled by the University of Central Florida, including in a vehicle brought onto university property, on one’s person, or in one’s office or residence hall. Additionally, the University of Central Florida prohibits the possession, use, or storage of weapons at events sponsored or hosted by the University of Central Florida, except as outlined in this policy.

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POLICY STATEMENT:
The University of Central Florida prohibits smoking on all university owned, operated, leased, and/or controlled properties in order to maintain a healthy and safe environment for its faculty, staff, students, and visitors.

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POLICY STATEMENT:
The Department of Environmental Health and Safety (EHS) is the designated authority for compliance with applicable hazardous materials and radiation-producing equipment regulations. Individuals acting on behalf of the university are responsible for the proper procurement, use, storage, security, record keeping, compliance, and any other requirements related to hazardous materials and radiation-producing equipment.

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POLICY STATEMENT:
To ensure consistent quality and compliance with university graphic standards, all printing (including printing that is produced by departments, units, or divisions on their respective devices) must meet the UCF Graphic Standards set forth by the university.

Print jobs that are not produced by a department, unit, or division on their respective printing devices must be forwarded to UCF Print and Digital Communications for quotation and execution in order to ensure print job quality control and cost effectiveness are obtained for the university. UCF Print and Digital Communications (PDC) will review print jobs for compliance to UCF Graphic Standards.

Print jobs that require external printing support will be competitively bid by PDC to obtain the best value and service for the university with PDC serving as the print job liaison.

In qualifying circumstances a written waiver may be granted by the director of Business Services. Departments, units, and divisions would be responsible for adhering to UCF Purchasing requirements and UCF Graphic Standards.

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POLICY STATEMENT:
Fund-raising encompasses all gift solicitations on behalf of the university and generally supports and encourages both unrestricted gifts to the university and designated gifts to academic and other university programs. All gifts designated to benefit the university will be directed to the University of Central Florida Foundation. Development employees who regularly solicit gifts on behalf of the university report to the Vice President for Alumni Relations and Development. No solicitation can be made by any other individual for charitable contributions to the university without prior authorization from the Vice President for Alumni Relations and Development, or designee, for solicitations in excess of $5,000 or which involve a cost to the university. Development employees are held to the highest standards of ethical conduct in fund-raising, are trained and educated in ethical fundraising standards and principles, and are provided with resources to remain familiar with professional standards, including the Council for Advancement and Support of Education (CASE) Code of Ethics, the CASE Donor Bill of Rights, and the CASE Principles of Practice for Fundraising Professionals at Educational Institution.


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POLICY STATEMENT:
The Foundation is responsible for the applicable donor recognition for gifts to the Foundation to benefit the university. It is the Foundation’s policy to recognize donors in a timely and consistent manner. See the Foundation’s Donor Recognition Policies for additional details.

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POLICY STATEMENT:
To ensure that accurate, appropriate, and consistent messages are provided to the public and media, the University of Central Florida has designated Communications & Marketing as the division responsible for disseminating news and information with university-wide impact to the public and media. The division is responsible for communicating such news and information through media – including university-owned media and social media.
The division assists university departments, staff, and faculty members with how to best communicate news and in their relationships with media. The division also ensures university-wide compliance with this policy.
In addition, the University of Central Florida expects that university employees, vendors, donors, and volunteers will make clear when communicating individual viewpoints or opinions to the media that such viewpoints or opinions are not those of the university, unless the individual has been authorized by the university to speak on its behalf.

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POLICY STATEMENT:
Occupants of university buildings must evacuate when alarms are sounded or when emergency authorities or the building manager initiate evacuation. While employees should not endanger themselves during evacuations, they should assist with the evacuation of others who require assistance and should be aware of building exits.

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POLICY STATEMENT:
Every building on the university campuses must have a primary and secondary designated building liaison to facilitate the exchange of facilities, accessibility, and safety-related information between the building’s occupants and Department of Security and Emergency Management (DSEM), UCF Police Department (PD), Facilities and Safety (F&S), Student Accessibility Services (SAS), and Computer Services and Telecommunications (CS&T).

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POLICY STATEMENT:
The University of Central Florida does not permit fishing in any body of water located within the physical boundaries of its campuses. Exceptions to this rule are as follows:
1. Ponds that are under the direct control of the Biology Department are, at times, used to grow various species of fish. The taking of such fish is conducted for research purposes and is under the control of the Biology Department.
2. Special events, such as fishing tournaments, are reviewed and approved by the Police Department using the UCF SAFE Form procedure and in consultation with the Biology Department.

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POLICY STATEMENT:
A combination of custom and law governs the use of federal and state flags. It is the policy of UCF to ensure that flags displayed on UCF campuses are displayed in accordance with all laws and with generally accepted flag etiquette to ensure proper respect.

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POLICY STATEMENT:
Employees, students, contractors, and vendors requiring access to university buildings and grounds may be granted access to university keys through a formal request process. Keys will not be issued to volunteers. This policy identifies the key request process, and the responsibilities of those who are granted access. Key holders must not give away, loan, or swap keys with others, and must notify their supervisor and the UCF Police Department (UCFPD) immediately if a university key is lost or stolen. Lost or stolen keys will not be replaced until a Police Report has been filed. Misuse or loss of keys places the university at risk. Therefore, violations of this policy may result in the loss of privileges afforded, charges for lost keys, and charges for rekeying areas and buildings. The loss of Building Master, Grand Master, and Great Grand Master keys will result in disciplinary action for UCF employees, up to and including termination.

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POLICY STATEMENT:
Maintenance and repair of buildings and infrastructure are required to protect and prolong the life of the fixed physical assets of the university. All maintenance, repair, and housekeeping on buildings must follow a single, unified approach to uphold specific standards of quality; comply with applicable federal, state, and university codes, regulations, and policies; and adhere to the business rules of the university’s Computerized Maintenance Management System for asset management. Maintenance, repair, and housekeeping of buildings must be performed by Facilities & Safety or its designee. Members of the university community may not perform maintenance and repair work on any building covered by this policy.

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POLICY STATEMENT:
This policy is applicable to all University of Central Florida departments, units, and divisions and includes all safes or file cabinets secured by a combination lock, except a) safes or cabinets normally used for the storage of cash or negotiable securities of less than $500.00; b) safes or cabinets controlled by a non-university agency, for which that agency does not permit centralized storage of combinations; c) safes or cabinets specifically exempted, in writing, by the vice president for Administration and Finance.

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POLICY STATEMENT:
UCF maintains a safe and healthy campus and conducts all university-related activities in compliance with applicable requirements for safety and health from federal, state, or local agencies. Thus, all renovations, remodels, additions, alterations, and new construction of university facilities, and repairs as applicable, whether performed by internal or external entities, must be approved by the Environmental Health and Safety’s Building Code Administrator to ensure compliance with the Florida Building and Fire Prevention Codes. All permit applications and fees must be submitted and approved prior to commencing any work. Failure to receive approval and pay applicable fees will result in additional fines and may result in appropriate disciplinary action up to and including termination.

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POLICY STATEMENT:
It is University of Central Florida policy to secure appropriate insurance to protect university employees, buildings, and property. Environmental Health & Safety (EHS) is responsible for the acquisition and oversight of insurance for the university. EHS does not manage personal insurance for staff or students or maintenance agreements for equipment.

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POLICY STATEMENT:
The university is committed to energy sustainability and ensuring a productive environment for all members of the university community. Requirements involving energy conservation are to be followed by all university members, including students, staff, faculty, visiting scholars, and campus visitors.

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POLICY STATEMENT:
In accordance with Regulation UCF-4.035, the University of Central Florida prohibits the unsafe or unlawful service, distribution, possession, or consumption of alcoholic beverages on campus. Members of the university community, vendors, and visitors are obligated to adhere to the requirements of state statutes, local ordinances, and university regulations and policies that regulate the service, possession, and consumption of alcoholic beverages. The university will cooperate in the enforcement of these legal requirements.

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POLICY STATEMENT:
Only authorized personnel can operate, activate, or de-activate the UCF ALERT System.

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POLICY STATEMENT:
The University of Central Florida, as a recipient of Department of Homeland Security funds, is required to submit annually all COOP Plans to the Florida Division of Emergency Management (FDEM) for review.

It is the policy of the State of Florida, and thereby the University of Central Florida, to be prepared to respond to any emergency or threat thereof that may disrupt operations.

Designated departments or units must submit COOP plans to the University of Central Florida Office of Emergency Management (UCFOEM) annually before February 1. Each designated department or unit must assign one staff member to become the department COOP Coordinator.

Designated department or unit COOP Coordinators must complete Federal Emergency Management Agency (FEMA) Independent Study, 546 “Continuity of Operations Awareness Course,” and submit their certificate to UCFOEM before receiving the departmental COOP template.

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POLICY STATEMENT:
The University of Central Florida is committed to the health and safety of its faculty, staff, students, and other members of the UCF community. In order to maximize the chances of survival of any member of the university community who might experience sudden cardiac arrest, the university will satisfy applicable Florida law and guidance relating to the acquisition, use, and maintenance of AEDs.

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POLICY STATEMENT:
The University of Central Florida prohibits the possession, use, or storage of weapons on property owned or controlled by the University of Central Florida, including in a vehicle brought onto university property, on one’s person, or in one’s office or residence hall. Additionally, the University of Central Florida prohibits the possession, use, or storage of weapons at events sponsored or hosted by the University of Central Florida, except as outlined in this policy.

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POLICY STATEMENT:
It is the policy of UCF to maintain a safe and healthy campus and to conduct all university-related activities in compliance with applicable requirements for safety and health from federal, state, or local agencies. Observing campus safety and health policies and procedures is the responsibility of every member of the university community. Supervisors have an elevated responsibility to ensure all individuals under their direction have the necessary knowledge, skills, and training to perform or participate in university-related activities. The Department of Environmental Health and Safety (EH&S) is the designated office at UCF in charge of administration of and compliance with all health and safety regulations.

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POLICY STATEMENT:
The Department of Landscape and Natural Resources (LNR) is the UCF point of contact and liaison for all campus landscape design, irrigation design and construction, and plant installation. Landscape or hardscape features related to new building construction, renovations, remodels, additions, and alterations, whether done by internal or external entities, must be reviewed by the director of Landscape and Natural Resources or the director’s designee. This review serves to ensure that all projects comply with existing standards, operational procedures, and specifications outlined in this policy, and that any deviations from existing standards receive appropriate review and approval.

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POLICY STATEMENT:
The purchase and lease of real property is regulated by state law, and university and Board of Governors regulations. To ensure compliance with applicable laws and regulations, all real estate transactions will be centrally managed by the Office of Contracts and Real Estate Management. Lease arrangements and lease payments will also be coordinated with the Office of Space Planning, Analysis, and Administration. All members of the university community must seek review and approval by Office of Contracts and Real Estate Management (OCREM) prior to purchasing or disposing of real property, leasing space off-campus, or leasing space on-campus, per the procedures of this policy.

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POLICY STATEMENT:
This policy applies to all university personnel, departments and units, Direct Service Organizations, Auxiliaries, and third parties performing construction on the main UCF campus. Utilities subject to this policy are: electric, gas, chilled water, potable water, sanitary waste water, and reclaimed water. Utilities exempt from this policy are: telecom and fiber, street lights, secondary electrical service conductors, UCF call boxes, irrigation lines, stormwater, and traffic signals.

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POLICY STATEMENT:
To ensure a safe and healthy environment for the university community it is the policy of the university to maintain animal control. As such, an animal must be under physical restraint and attended at all times to be allowed on campus. An individual who brings an animal onto university property or property controlled by the university is responsible for damage or injury caused by that animal and appropriate disposal of animal waste. If an animal disrupts the campus educational process, administrative process, or other campus functions, the owner or responsible party must remove the animal from campus immediately. With the exception of service animals and those animals excluded by this policy, animals are not allowed in university buildings. The abandonment of animals on any UCF campus is strictly prohibited.

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POLICY STATEMENT:
UCF is committed to providing and maintaining a safe campus environment for faculty, staff, students, and the community. Members of the university community are expected to report suspicious activities immediately to the UCF Police Department (911), and must understand and follow basic emergency procedures when confronted with suspicious substances or packages, such as Improvised Explosive Devices (IED), or bomb threats. All personnel must be familiar with the UCF Bomb Threat Plan and the UCF Building Evacuation Policy and Procedure.

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POLICY STATEMENT:
It is the policy of the University of Central Florida that the UCF Police Department will generate a missing person report and initiate an investigation immediately upon receipt of notification that a student who resides in on-campus student housing may be missing. After investigating a missing person report and determining that the student has been missing for 24 hours, and no later than 24 hours after the student is determined to be missing, UCF will notify the students’ designated missing person contact.

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POLICY STATEMENT:
The University of Central Florida (UCF) makes safety for our university community a top priority. When interruptions in normal university operations occur as a result of an emergency, the university will exercise efficient use of its resources to ensure the safety and welfare of the university community, continuity of key operations, and the protection of university property. To accomplish this, UCF has identified four distinct categories of designated personnel who may be needed to perform duties on campus during an interruption in normal operations: First Responders, Critical Personnel, Essential Personnel, and Continuity Personnel. Designated personnel must complete training, maintain personal emergency plans, and are required to report to work when notified. Faculty, staff, and contracted employees not designated in these categories are expected to listen to and comply with requests from designated personnel and should not report to campus during emergencies unless authorized or notified. Failure to comply with this policy may result in appropriate disciplinary action up to, and including termination.

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POLICY STATEMENT:
All persons expending Foundation funds will ensure the purpose of all expenditures is to benefit the university. In addition, payments from Foundation funds will be consistent with applicable donor restrictions and comply with state and federal regulations and Foundation policies.

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POLICY STATEMENT:
The Controller’s office is responsible for the daily management of university bank balances and the general oversight of Electronic Funds Transfer (EFT) activity. All university employees involved with direct deposits and payment of funds transmitted electronically are required to comply with the UCF Electronic Funds Transfer Procedure Manual. This policy is adopted pursuant to Florida Statute 1010.11 and sets forth the university’s written policies prescribing a system of accounting, internal controls, and operational procedures for the execution of EFTs.

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POLICY STATEMENT:
Finance and Accounting is the designated custodian of all university funds and the only entity authorized to establish bank accounts or other financial relationships in the university’s name. Departments are prohibited from depositing university funds in outside financial institutions. Departments that have demonstrated a valid business purpose for receiving funds should seek approval from Finance and Accounting prior to receiving funds. Finance and Accounting is responsible for ensuring that departments are authorized to collect funds and that department personnel have been properly trained in the receipt and handling of funds. Departmental management is responsible for implementing proper collection practices and internal controls.

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POLICY STATEMENT:
Subject to appropriate documentation, university approvals, and state-imposed limits, the university will pay reasonable and necessary travel and conference expenses incurred as a result of official university business. Accordingly, all official University of Central Florida travel should be planned so the best interests of the university are served at the most reasonable costs.

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POLICY STATEMENT:
University merchants are required to comply with the procedures contained within the online UCF Credit Card Merchant Procedures Manual. These procedures are designed to protect cardholder data; maximize the university’s compliance with its merchant services provider contract, which includes compliance with the Payment Card Industry’s Data Security Standards (PCI DSS) and the various credit card brand standards; and to ensure appropriate integration with the university’s financial and other systems. Each university merchant’s dean, director, or chair (DDC) or their appropriate designee is responsible for compliance with this policy and the related procedures in the “UCF Credit Card Merchant Procedures Manual.” The person assigned as the appropriate designee must have a sufficient level of management authority within the department.

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POLICY STATEMENT:
Individuals authorized to perform financial functions for assigned departments and projects must be listed on the DAL. The DAL must be verified annually and updated timely whenever staff changes occur.

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POLICY STATEMENT:
The University of Central Florida Concession funds may be expended for purposes consistent with and supportive of the mission and objectives of the university including support of academic programs, student programs, faculty, and staff members. A concession fund budget is approved annually. The budget may be allocated for authorized expenditures by the president to the vice presidents, deans, and others as selected by the president.

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POLICY STATEMENT:
All documents and other written materials that are made or received pursuant to law or that are made or received in the transaction of official university business are public records, which, regardless of form, must be retained and made available for public inspection upon request, unless an exemption applies. Electronic mail messages qualify as public records if they meet these criteria.

Florida's public records law offers a challenge to the use of email because often email is exceptionally informal. Official email, whether public or transitory, should be deleted only after it has been retained for the correct period of time as determined by the retention schedule. Each employee is responsible for ensuring that the employee’s email is managed in compliance with the public records law, including retention requirements.

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POLICY STATEMENT:
The University of Central Florida's computing and telecommunications resources provide a wide range of capabilities for students and employees to communicate, store, and process information that is essential to the academic, research, and administrative functions of the university. It is the policy of the University of Central Florida that all students and employees use these resources ethically, responsibly, and in compliance with all applicable federal and state laws, university policies, and as prescribed by this policy’s procedures.

Any violation of this policy and procedures may result in immediate loss of network and computer access privileges, seizure of equipment, or removal of inappropriate information posted on university-owned computers or university-supported Internet sites. In addition to these corrective actions, failure to comply with this policy and procedures may result in disciplinary action up to and including termination.

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POLICY STATEMENT:
University telecommunication services are administered by the Department of Computer Services and Telecommunications (CS&T). CS&T is the solely authorized provider of telecommunications services for the university. Telecommunications services include but are not limited to telephony, data network (Local Area Network), data circuits (Wide Area Network), cable TV, smartphone support, infrastructure cabling, Internet service, Internet2, Florida LambdaRail, E911, Digital Antenna Systems (DAS), and two-way radio communications. No communications systems or services may be interconnected with UCF communication systems or provided to the university as an enterprise solution without the prior approval of CS&T.

Any violation of this policy and procedures may result in immediate loss of network and computer access privileges, seizure of equipment, or removal of inappropriate information posted on university-owned computers or university-supported Internet sites. In addition to these corrective actions, failure to comply with this policy and procedures may result in disciplinary action up to and including termination.

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POLICY STATEMENT:
It is the policy of the University of Central Florida to preserve the institutional memory of the university by maintaining a complete archive of its history and accomplishments and to preserve that history in the University Archives.

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POLICY STATEMENT:
Authorization to distribute a broadcast electronic mail message may be granted only by the president, the provost, a university vice president, the UCF Police, the Department of News and Information, Information Technologies & Resources, or the UCF Office of Environmental Health & Safety. Broadcast electronic mail must be limited to messages that are timely and of great importance to the campus community.

POLICY STATEMENT:
It is the policy of the University of Central Florida to protect university owned assets, such as mobile computing devices, storage devices, and communication devices, from loss or theft and to protect restricted data that may reside in such devices from unauthorized access or disclosure.

Highly restricted data must not be stored on mobile devices or personally owned Internet cloud storage services. Restricted data (e.g., student grades identified by emplIDs) can be saved on 4-007.1 Security of Mobile Computing, Data Storage, and Communication Devices 2 university-owned mobile devices or in a university-sanctioned Internet cloud data storage service only if encrypted and protected by a strong password.

Mobile computing and storage devices are subject to five areas of risk including physical risk, data security risk, operating system or application risk, network risk, and mobile device or cloud data storage risk. It is the responsibility of all university employees who use such devices to contain, process, transmit, or access university restricted data to recognize these risks and take the necessary steps to protect the devices and the sensitive information they may contain or to which they may have access.

Any violation of this policy and procedures may result in immediate loss of network and computer access privileges, seizure of equipment, loss of research laboratory access, or removal of inappropriate information posted on university-owned computers or university-supported Internet sites. In addition to these corrective actions, failure to comply with this policy and procedures may result in disciplinary action up to and including termination.

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POLICY STATEMENT:
Data are critical assets of the university. All members of the university community have a responsibility to protect the confidentiality, integrity, and availability of data generated, accessed, modified, transmitted, stored, or used by the university, irrespective of the medium on which the data resides, such as electronic, paper, or other physical form, or the means by which the data may be transmitted such as email, text message, facsimile or other means. It is the policy of the University of Central Florida to classify types of data in use at the university and to provide the appropriate levels of information security and protection.

Individuals working for or on behalf of the university who create, view, or manage university data are responsible for implementing appropriate managerial, operational, physical, and technical controls for access to, use of, transmission of, storage of, and disposal of university data in compliance with this policy. The UCF information security officer must be notified immediately if data classified as highly restricted or restricted is, or is suspected to have been, lost or disclosed to unauthorized parties, or if any unauthorized use of university information systems is occurring or is suspected to have occurred. In the event of a suspected information security incident, users should take no action to delete any data or attempt to investigate.

Any violation of this policy and procedures may result in immediate loss of network and computer access privileges, seizure of equipment, loss of research laboratory access, or removal of inappropriate information posted on university-owned computers or university-supported Internet sites. In addition to these corrective actions, failure to comply with this

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POLICY STATEMENT:
Employees whose job requires them to use a cell phone for university business, as outlined in this policy, will be eligible to receive an allowance for the purchase of a cell phone and a monthly reimbursement for the cost of cell phone service, a university-provided cell phone in lieu of receiving reimbursement for using a personal cell phone service, or reimbursement for business calls made with an employee-owned cell phone.

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POLICY STATEMENT:
Electronic mail is a timely and effective means of communicating with students. All university employees and offices that use electronic mail to send official communications to students will use the students’ Knights E-mail addresses.

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POLICY STATEMENT:
Radio frequency spectrum is a critical resource that must be managed to eliminate or reduce interference that can cause service degradation of communication systems or devices. All acquisitions of devices or systems that radiate or receive radio frequency energy by university entities must be approved by UCF Computer Services & Telecommunications to provide spectrum coordination and avoid radio frequency interference. Computer Services & Telecommunications is the authority for university radio frequency spectrum management. This office is also the UCF liaison with the Federal Communications Commission and other governmental authorities.

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POLICY STATEMENT:
The University of Central Florida is committed to ensuring the privacy of confidential information it collects and maintains on students, employees, and others. Social Security Numbers are sensitive data that are required by many university business processes but whose misuse or inadvertent disclosure can pose privacy risks to individuals as well as compliance or reputational risks to the university. It is the policy of UCF to request and use SSNs only as required for the performance of the university’s duties and responsibilities and to secure this information from inappropriate release or disclosure.

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POLICY STATEMENT:
All communications rooms and telecommunications utility vaults, as defined below, are to be secured and used exclusively for university enterprise voice, data, and CATV services and the supporting cabling and electronics infrastructure. The university’s enterprise communications networks support critical applications and services including telephony, wired and wireless data, CATV, and life safety applications. Communications rooms must not be used for storage of non-enterprise communications hardware or material. Any activity in these rooms (MDF and IDF) not conducted or approved by Computer Services & Telecommunications (CS&T) can result in loss or impairment of these critical services or compromise information security.

All communications rooms must be locked at all times. The rooms are under the control and management of CS&T and are to be secured by university-approved locking devices. If a mechanical lock is used, it must have a Great Grand Master (GGM) core. Communications rooms shared by Facilities and Safety (electrical, HVAC, and custodial) will be secured in a manner mutually agreed upon by CS&T and Facilities and Safety.

CS&T is responsible for managing access to all telecommunications rooms. CS&T will facilitate any access control changes for any locking device or access to a communications room door using standard university procedures. Tampering with telecommunications equipment will result in appropriate disciplinary action.

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POLICY STATEMENT:
If a department, division, school, or college needs to acquire a cloud-based service that will store, process, or share, university data they must work with the Information Security Office and the Office of the General Counsel to properly evaluate and manage the associated risks and agreement language. Using cloud computing services to handle university data does not absolve a unit from the responsibility of ensuring that the data are properly and securely managed.

UCF is obligated by law and other data security requirements from the Federal Government and certain contractual obligations to protect restricted university data. These data types are described in Data Classification and Protection policy (4-008.1), where they are referred to as “Highly Restricted or Restricted” data. Cloud-computing services must not be used with either of these sensitive data types, unless they are reviewed and approved by the Information Security Office, and the university has entered into a binding agreement with a cloud service provider that is approved by the Office of the General Counsel. Further, the cloud service provider must be able to meet university IT and security standards and may need to be integrated with the university’s identity and access management systems or Enterprise Resource Planning (ERP) systems.

Any violation of this policy and procedures may result in immediate loss of network and computer access privileges, seizure of equipment, loss of research laboratory access, and removal of inappropriate information posted on university-owned computers or university-supported Internet sites.

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POLICY STATEMENT:
Email is a key communication resource provided by the university for the benefit and use of its employees, students, and authorized others. All email users have the responsibility to use their university-provided email account in an ethical and lawful manner. UCF currently utilizes two official enterprise email solutions: a cloud-based system utilizing Microsoft’s Office 365 (O365) for faculty and staff members for university business use and a separate O365 instance for students (Knights Email). A copy of this policy shall be provided to all employees at the beginning of their employment at UCF. Any violation of this policy and procedures may result in loss of email privileges.

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POLICY STATEMENT:
The UCF Enterprise Directory service holds identities and security groups for members of the university community, and provides access by authorized individuals to university information assets based on job duties and responsibilities. Individuals working for or on behalf of the university who create, view, or manage the directory services are responsible for implementing appropriate managerial, operational, physical, and technical controls. Controls must be implemented in compliance with the standards and procedures set forth by the Enterprise Directory Governance Committee for the access to, use of, transmission of, storage of, and decommissioning of directory information. Any violation of this policy may result in immediate loss of network and computer access privileges, seizure of equipment, or removal of inappropriate information posted on university-owned computers or university-supported internet sites. In addition to these corrective actions, failure to comply with this policy and procedures may result in disciplinary action up to and including termination.

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POLICY STATEMENT:
All research conducted by the university’s faculty members, staff members, and students that meets the federal definition of human subjects research must be reviewed and approved by the UCF Institutional Review Board, or its designated reviewing authority, prior to any research engagement with human participants. Entities and/or individuals outside of the university engaged (conducting or supporting) in human subjects research in collaboration with university investigators must have an assurance or other acceptable means of compliance approved by the Office for Human Research Protections (OHRP) within the US Public Health Service (e.g., Individual Investigator Agreement).


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POLICY STATEMENT:
The University of Central Florida is committed to compliance with federal export control laws, regulations, and sanctions. The Office of Research & Commercialization (ORC) is the designated authority charged with compliance oversight of U.S. export control requirements for sponsored program activities and has final authority on such matters. Individuals acting on behalf of the university are responsible for the proper handling, transfer, access, storage, control and dissemination of export controlled hardware, software, information, technology, and technical data to destinations and persons outside of the U.S., as well as in some cases, to foreign nationals at the university engaged in instruction, conducting research, or providing service activities.

The Office of Research Compliance, a unit within the ORC, is the functional administrative unit charged with the responsibility for oversight of compliance and recordkeeping of all applicable exports and regulated transactions with sanctioned individuals, entities, and countries. UCF personnel are responsible to adhere to the protocols, policies, and procedures issued by the Office of Research Compliance when export or trade sanction regulations apply and must properly handle export controlled hardware, software, information, technology, or technical data by regulating access, use, storage, and disposal.

The civil and criminal penalties associated with violating export control regulations can be severe, ranging from administrative sanctions including loss of research funding to monetary penalties to imprisonment for individuals. Anyone found to have engaged in conduct contrary to this policy is subject to disciplinary action by the university up to and including dismissal or expulsion and civil or criminal prosecution.


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POLICY STATEMENT:
The university must manage all funds received in accordance with applicable federal, state, and local laws, and with the specific terms and conditions of any grant, contract, or gift. The university’s procedures, oversight, and compliance can differ depending on whether funds received are categorized as a gift or sponsored award. It is the policy of the university that all external support is properly classified, processed, and administered as either a gift or sponsored award per the definitions of this policy and that neither the process by which funds are acquired or the source of the external funding, nor the term “gift” or “grant” will determine how the funds should be classified and administered. The proper administration of external funding is based on the terms and conditions of the funds received.

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POLICY STATEMENT:
University faculty members, staff members, students, and affiliates will not fabricate, falsify, or plagiarize in proposing, performing, or reviewing research, or in reporting research results. The university and its faculty members, staff members , students, and affiliates engaged in research activity will fully comply with federal agency regulations, state ethical statutes, and university policies and procedures in conducting research and will report allegations of research misconduct to the research integrity officer for review. University faculty members, staff members, and students responsible for the design, conduct, or reporting of the research must meet federal and university research misconduct training requirements. The university will foster research integrity by providing research misconduct training to faculty members, staff members, and students engaged in research activity, and informing them of the university’s policies and procedures regarding responsible conduct in research.


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POLICY STATEMENT:
By statutory requirement, the Office of Research & Commercialization (ORC) and the UCFRF are the sole entities authorized to negotiate, enter into, and execute sponsored research contracts; to solicit and accept research grants and donations; and to fix and collect fees, other payments and donations that may accrue from sponsored research awards (Florida Statute 1004.22(3); UCF Regulation 2.027; UCF Policies 2-107.4 and 4-210.)
No UCF faculty, staff, or students, other than those personnel detailed to the ORC or the UCFRF with appropriate signature authority delegated by the vice president of research, are authorized to submit proposal applications or execute agreements for sponsored awards as defined below. Failure to adhere to this policy by faculty, staff, or students of the UCF will result in the penalties of noncompliance outlined in UCF Policy 2-107.4 §VI for breach of signature authority. Further, the UCF is not obligated to honor the receipt of awards pursuant to applications that did not follow the requirements of this policy to submit sponsored research proposals through the ORC or the UCFRF under the direction of the vice president of research. Those applications may be withdrawn and awards may be declined.
The Office of Advancement and the University of Central Florida Foundation are responsible to manage institutional relationship with individuals, corporations and foundations that lead to solicitation of philanthropic commitments (UCF policy 2.202.1). Staff in the Office of Advancement work collaboratively with ORC and the UCFRF to submit proposals for sponsored research through the ORC.


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POLICY STATEMENT:
Research conducted in any space owned, controlled, or leased by UCF may only support UCF interests and relationships, and must adhere to all regulations and procedures set forth by state and federal government, as well as compliance units authorized by this policy to approve access and use of space. UCF resources may not be used to support non-UCF activity without due compensation. Only authorized users may access and use UCF research space after approval from the compliance units. UCF reserves the right to deny entry, at its sole discretion, to anyone who is not authorized, or who is believed to represent a safety or security risk.


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POLICY STATEMENT:
University faculty members, Executive Service employees, postdoctoral associates, Administrative and Professional employees, University Support Personnel System employees, Other Personnel Support employees, and affiliates engaged in both sponsored and non-sponsored research, must disclose conflicts of commitment, outside activity, and financial conflicts of interest to designated officials. All university employees (including students) and affiliates planning to participate in or are participating in sponsored and non-sponsored research activity must comply with federal regulations and state statutes in regard to disclosing, managing, and reporting significant financial interests. All employees engaging in research must annually or within 30 days of discovering, acquiring, or committing to a new financial interest or commitment, report potential conflicts of interest or commitment, or the appearance of a conflict. University faculty members, Executive Service employees, postdoctoral associates, Administrative and Professional employees, University Support Personnel System employees, Other Personnel Support employees, and affiliates responsible for the design, conduct, or reporting of research must complete conflict of interest training prior to engaging in research. Training must occur at least once every four years or sooner if an applicable change occurs.

The Office of Research & Commercialization is charged with oversight of the conflict of interest and commitment program for research and is responsible for applicable policies, procedures, guidelines, and training to communicate the program requirements. In addition, the Office of Research & Commercialization is responsible for the review of disclosures and, when applicable, the review and approval of monitoring and management plans.

The University Compliance, Ethics, and Risk Office is charged with the oversight of the conflict of interest and commitment program.

POLICY STATEMENT:
The University of Central Florida (UCF) encourages the establishment of named, endowed faculty, and academic leadership positions funded by private philanthropy as a way to strengthen UCF’s preeminence by supporting outstanding faculty members. Responsibility for identifying philanthropic gift priorities for named faculty positions lies with the colleges and departments, with approval by the provost and the president in consultation with the vice president for advancement and chief executive officer of the UCFF. Responsibility for securing and managing private philanthropy gifts for the benefit of UCF lies with UCFF. Responsibility for stewarding gifts in support of the faculty, both endowment and current operating funds, rests with UCFF, the university, and the faculty members appointed to named faculty positions.
The UCFF Board of Directors Investment Committee establishes UCFF spending policies including the annual spending from endowment which may fluctuate.
Expenditure of funds will be approved based on university and UCFF policies and procedures and in accordance with the fund gift agreement associated with the respective faculty position.

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POLICY STATEMENT:
A final examination should be given in each course that is taught. In courses in which a final exam per se may be inappropriate, an alternative final assessment may be used. Regardless of the type of mechanism employed for final assessment, each faculty member will meet with his or her class for the scheduled number of sessions as published in the university calendar and semester schedule, including the final examination period.

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POLICY STATEMENT:
Students are frequently asked to represent the university in authorized events and activities. In some cases, this participation conflicts with the students' course assignments and requirements. It is university policy that faculty members offer a reasonable opportunity for such students to complete missed classroom deadlines or assignments, including written or oral examinations, quizzes, term papers, or other assignments. Furthermore, the make-up assignment and grading scale should be equivalent to the missed assignment and its grading scale. No penalty due to absence may be applied to these make-up assignments.

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POLICY STATEMENT:
It is the policy of the University of Central Florida to allow faculty members to award plus and minus grades in undergraduate and graduate classes.

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POLICY STATEMENT:
All UCF instructors must provide their students with a syllabus for every course that appears on a students’ transcripts and must submit a copy to their departments no later than the second week of the semester in which the course is taught. Faculty members teaching in all modalities must also post their syllabi within Webcourses in addition to using any other means they choose to distribute them. Departments must retain copies of syllabi for a minimum of five years. Further, departments are encouraged to hold regular discussions with all instructional personnel about policies relevant to their student populations to promote consistent communication of expectations to students and to support student and faculty success.

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POLICY STATEMENT:
The university will make all coursepack materials available for purchase in the UCF Bookstore for the benefit of students.

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POLICY STATEMENT:
To ensure proper revenue handling controls and to reduce the potential for mishandling funds and miscoding of revenues in the university’s financial records, continuing education courses and programs must be managed by either the Division of Continuing Education or the Executive Development Center (College of Business Administration courses and programs only). UCF administrative units, colleges, departments, centers, and institutes may offer non-credit continuing education courses and programs as outlined in paragraph one of the procedures section.

The Division of Continuing Education and the Executive Development Center will report all continuing education course and program activity in compliance with BOG Regulation 8.002.

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POLICY STATEMENT:
In accordance with Regulation UCF-4.035, the University of Central Florida prohibits the unsafe or unlawful service, distribution, possession, or consumption of alcoholic beverages on campus. Members of the university community, vendors, and visitors are obligated to adhere to the requirements of state statutes, local ordinances, and university regulations and policies that regulate the service, possession, and consumption of alcoholic beverages. The university will cooperate in the enforcement of these legal requirements.

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POLICY STATEMENT:
The University of Central Florida prohibits the possession, use, or storage of weapons on property owned or controlled by the University of Central Florida, including in a vehicle brought onto university property, on one’s person, or in one’s office or residence hall. Additionally, the University of Central Florida prohibits the possession, use, or storage of weapons at events sponsored or hosted by the University of Central Florida, except as outlined in this policy.

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POLICY STATEMENT:
The University of Central Florida complies with all federal statutory and regulatory requirements related to international students with F-1 visas and their dependents and related to international students and scholars with J-1 visas and their dependents, including compliance with the requirements to participate in the Student and Exchange Visitor Information System established by the United States Immigration and Customs Enforcement office.

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POLICY STATEMENT:
A student who dies while actively pursuing an undergraduate degree may be considered for a posthumous undergraduate degree if he or she is in good academic standing at the time of death, has a 2.0 grade point average or better, and is within at least 15 semester hours or the final term of completion of all requirements for the degree.

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POLICY STATEMENT:
The University of Central Florida reserves the right to revoke any UCF degree awarded to any student. Reasons for degree revocation may include academic dishonesty, grade change, administrative error, disciplinary misconduct, or student request.

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POLICY STATEMENT:
The Office of Student Financial Assistance is responsible for the coordination of all federal, state, private, and institutional financial resources for students.

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POLICY STATEMENT:
All research conducted by the university’s faculty members, staff members, and students that meets the federal definition of human subjects research must be reviewed and approved by the UCF Institutional Review Board, or its designated reviewing authority, prior to any research engagement with human participants. Entities and/or individuals outside of the university engaged (conducting or supporting) in human subjects research in collaboration with university investigators must have an assurance or other acceptable means of compliance approved by the Office for Human Research Protections (OHRP) within the US Public Health Service (e.g., Individual Investigator Agreement).

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POLICY STATEMENT:
Non-unit faculty members in full-time, benefits-accruing positions shall be evaluated by their supervisor at least annually on their overall performance in fulfilling their assigned responsibilities. Evaluations shall be considered in decisions relating to salary, retention, assignment, and promotion.

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POLICY STATEMENT:
The title emeritus is provided to individuals who have achieved eminence, and it serves as an honor to the individual and to the university. Faculty members and vice presidents who wish to be considered for emeritus status must: Apply within five years after retiring from UCF; Be fully retired and not within DROP or phased retirement; Have been a permanent employee at UCF for a minimum of five years; Have held the rank of professor, associate professor, university librarian, or associate university librarian for five years or have held the equivalent rank of professor or associate professor a minimum of five years if non-tenured immediately prior to retirement; Have an established record of distinguished performance in teaching, research, scholarship, or other professional achievement including contributions and service to UCF and the UCF community. The president may grant (or deny) emeritus status on an exception basis and may rescind emeritus status at any time.

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POLICY STATEMENT:
The University of Central Florida maintains compliance with the Southern Association of Colleges and Schools Commission on Colleges of the (SACSCOC) policy, Substantive Change for Accredited Institutions of the Commission on Colleges, through the appropriate and timely reporting on areas of substantive change.

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